APPLICATION FOR A NEW PASSPORT
APPLICATION FOR A NEW PASSPORT
The validity of a passport cannot be extended beyond 10 years from the date of its first issue. If the passport does not have sufficient pages for visa endorsements, 10 years is over or has been lost, a new passport should be obtained.
Under normal circumstances, it takes approximately 10 to 12 weeks to process a Passport application and receive the new passport at the High Commission. However, the processing time may vary. Applicants are advised to apply for new passports well in advance with all supporting documents in order to avoid inconveniences.
Inclusion of children in the parents’ passport is no longer allowed and separate passports should be obtained for children. For children under 16 years of age, consent of both the parents is required in order to obtain a passport.(Click here for a specimen of a consent letter)
Guidelines for the submission of passport applications
Required Document |
Description |
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1. |
Application form |
Form K- I.E. 35 – Mandatory Note : Please read the instructions carefully before filling the application form |
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2. |
Current Passport |
Photocopies of the data page and alteration page with original – MandatoryIf the passport is lost, please submit a police report with the application along with Form D which should be annexed to the application. |
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3. |
Original Birth Certificate (If the applicant was born in Sri Lanka) |
Original Birth Certificates (issued by the Registrar General, District Registrar, Divisional Registrar) with a photocopy – Mandatory Note:Photocopies certified by third parties and translations will not be accepted by the Department of Immigration and Emigration Sri Lanka |
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4. |
Original Citizenship Certificate (If the applicant was born outside Sri Lanka) |
Original Citizenship Certificates issued by the Citizenship Division of the Department of Immigration & Emigration in Sri Lanka OR a copy of the payment receipt for Citizenship (Sri Lankan Citizenship applied and pending) registration with a photocopy – Mandatory Note: If an applicant born outside Sri Lanka has reached the age of 21 years, he/she should submit the Citizenship Certificate with the endorsement in the reverse side of the certificate, regarding the applicant’s continuation of Sri Lankan nationality. |
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5. |
Original Marriage certificate ONLY in the case of name change consequent to marriage |
Original with a photocopy (applicable to female applicants) – Mandatory |
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6. |
In case of divorce and if the spouse wishes to continue her married name in the new passport |
Original court order with a photocopy – Mandatory |
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7. |
National Identity Card (NIC) (ONLY for applicants over the age of 16 years.) |
Original (if NIC available) or a photocopy. – Mandatory Note:If the NIC is not available or lost, a self-explanatory letter is required. |
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8. |
Proof of Status
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Application should Submit a valid ,Permanent Resident Card (Original /Copy) Work Permit or visa as Confirmation of their status in Canada– Mandatory |
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9. |
If the applicant is a Dual Citizen |
Original Dual Citizenship Certificate with a photocopy and a copy of the data page of the foreign passport– Mandatory |
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10. |
If the applicant wishes to include his/her profession in the Passport |
Original professional or educational certificates with photocopies – Mandatory |
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11. |
If the applicant wishes to include his/her Job/ Occupation |
A recent service letter, signed by an authorized officer or a valid contract document [original] – Mandatory |
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12. |
If the applicant wishes to include his/her status as a Student |
The enrolment letter from the University/Institute/College/School [original] – Mandatory |
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13. |
If the applicant is a member of the Buddhist clergy |
Certificate of Higher ordination (Upasampada Sahathikaya) in addition to the Birth Certificate– Mandatory |
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14. |
How to submit the application |
Applications can be submitted to the Consular Section of the High Commission in person or by post. The Consular Section cash counter is open from Monday to Friday on all working days except public holidays from 9.00 a.m. to 1.00 p.m Address; Sri Lanka High Commission 333 Laurier Avenue West ,Suite 1204 Ottawa, ON, K1P 1C1 |
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15. |
Fees payable |
Note: C$ 16.00 is charged to return the new passport and other original documents by Registered post. If the applicant requires the documents to be returned urgently by express courier service or speed post etc, he/she must arrange the dispatch independently. |
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16. |
Payment method |
If the applicant visits the High Commission, he/she should pay by Cash. Exact amount should be paid. Note: Credit/ATM/Debit cards, personal or Company cheques are not accepted. If the application is sent by post, a Money Order or Bank Draft in favour of the “ Sri Lanka High Commission” should be enclosed for the required fee. |
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17. |
Special Notes (Important) |
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Few important tips to avoid undue delays
- Name in the Passport: Passport will be issued in the name given in the Original Sri Lankan Birth Certificate, unless a name change has been done by the Registrar General in Sri Lanka.
- Change of name done abroad or the current usage of a different name in documents issued by an organization/institute/foreign government will not be taken into consideration.
- Permanent Address: Your current Canadian address with postal code.
- Photograph: 4.5 x 3.5cm size three (03) colour photographs taken during the last three months between the date of submission of application are required. The photographs should be clear with full front face, both ears clearly visible and without spectacles or head dress and must be taken against a light coloured background. Photos that do not adhere to these guidelines will not be accepted.
- Of the three (03) colour photographs, affix one photograph in the box given on the (upper right hand side) first page of the application.
- Affix one photograph in the box given on the left hand side of the second page of the application form.
- Affix the other photograph in the box on the right hand side of the second page of the application.
- Signature of applicant: Signature of the applicant should be placed within the two cages without touching the border of the cage.
- For minors who are unable to sign, parents can write a part of the child’s name in the signature cages.(Parents must not place their signature or write their name on the signature cage of the child’s passport application)
- Declaration of the applicant: Applicant must fill and sign the declaration. If the applicant is a minor and is unable to sign, a parent can sign the declaration.
- Certificate regarding the applicant: If the applicant does not submit the application in person to the High Commission, the signature of the applicant in the client undertaking section should be verified by a Notary, Medical Practitioner, Solicitor or Chief incumbent of a temple, Professor of a University or a person of similar status living in Canada.
Urgent Notice Introduction of biometrics for new Sri Lanka passport applicants outside Sri Lanka The Department of Immigration and Emigration (DIE) has introduced the collection of biometrics (fingerprints and digital face image) from passport applicants applying in Sri Lanka on 15 August 2015 and from 01 January 2018 and for applicants between the ages of 16 - 60 years applying through Sri Lanka Missions abroad. The following will become mandatory with effect from 1st January 2018.
Further details can be obtained from the following link: http://www.immigration.gov.lk/web/index.php?lang=en Updated: 21.12.2017 |
Consular Menu
- Issuance of a New Passport
- Application for an Emergency Travel Documents (NMRP)
- VISA
- Registration of Births outside Sri Lanka
- Registration of Marriages
- Registration of Deaths
- Dual Citizenship
- Police Clearance Certificate
- Authentication of Documents
- Translations – Sri Lankan Birth/Marriage/Death Certificates
- Payment of Pensions
- Importation of Animals
- Consular Forms
- Consular Fees
- Issuance of Driving Licence for Sri Lankans Living Abroad